AI Disclosure

Purpose of this disclosure

Newport Pain Management uses certain artificial intelligence (AI) tools in the course of operating our practice and providing patient care. This disclosure explains what AI is used for at our practice, what it is not used for, and what patients can expect regarding AI in their care.

This disclosure is provided in the spirit of transparency and in compliance with California Health and Safety Code §1339.75 (Assembly Bill 3030), which requires healthcare providers to disclose when generative AI is used to generate written or verbal communication regarding a patient's clinical information.

How AI is used at Newport Pain Management

Clinical documentation assistance

We may use AI-assisted tools to help with the drafting of clinical notes, referral letters, and other clinical documentation. All AI-generated content is reviewed, edited, and approved by the treating physician before it is incorporated into the medical record or used clinically. The physician retains full responsibility for the accuracy and appropriateness of all documentation.

Patient communication

We may use AI-assisted tools to help draft written patient communications such as appointment confirmations, general educational information, or follow-up messages. Physician-authored communication regarding your specific clinical situation is drafted or reviewed by the treating physician. If AI is used to generate written communication about your clinical information, this will be disclosed in accordance with California law.

Website and educational content

Our website contains educational articles about pain conditions and treatments. Some of this content may be developed with AI assistance under the editorial supervision of H. Rand Scott, MD. All medical content is authored, reviewed, and approved by Dr. Scott before publication. Content reflects Dr. Scott's clinical judgment and voice regardless of the tools used in its preparation.

Administrative and operational tools

We may use AI-assisted tools for administrative purposes such as scheduling optimization, appointment reminders, and general practice operations. These uses do not involve substantive clinical decision-making.

How AI is NOT used at Newport Pain Management

We do not use AI to:

Make clinical decisions independently of physician judgment
Diagnose medical conditions
Determine treatment plans
Prescribe medications
Perform interventional procedures
Replace direct patient-physician interaction
Make coverage or billing decisions in a way that adversely affects patient care

Every substantive clinical decision affecting your care is made by a qualified physician exercising independent clinical judgment.

Physician oversight

All uses of AI at Newport Pain Management operate under physician oversight. AI tools are used to support and enhance the work of the physicians and staff, not to replace their clinical judgment. When AI-generated content is used in your care, it has been reviewed and approved by a qualified physician before it affects any clinical decision.

Patient rights regarding AI use

Patients at Newport Pain Management have the right to:

Know when AI has been used to generate written communication regarding their clinical information (as required by California Health and Safety Code §1339.75)
Ask questions about how AI is used in their care
Request that AI tools not be used for their specific care, though this may affect certain workflows and efficiency; core clinical care will not be affected by this request
Receive care and communication that reflects the professional judgment of their physician regardless of the tools used to prepare it

Data privacy and AI

When AI tools are used in the course of patient care, we take precautions to protect the privacy and security of protected health information. Specifically:

We do not permit patient information to be used to train third-party AI models
AI tools used in clinical documentation operate under appropriate business associate agreements when patient information is involved
AI tools used for administrative purposes are evaluated for appropriate data handling practices
The same HIPAA protections that apply to your medical record apply to any AI-assisted documentation within it

AI governance framework

The use of AI at Newport Pain Management operates within a formal governance framework that includes written policies, staff training, ongoing monitoring, and regular review. This framework is designed to ensure that AI tools are used safely, appropriately, and consistently with our professional and legal obligations.

Questions

If you have questions about how AI is used in your care or about this disclosure, please raise them with Dr. Scott directly or contact our office. We welcome the conversation and believe patient understanding of these tools is an important part of modern medical practice.

Contact us

Questions about this AI Disclosure may be directed to:

Newport Pain Management

1401 Avocado Avenue, Suite 101

Newport Beach, CA 92660

Phone: (949) 759-8400

Website: newportpain.com

Changes to this AI Disclosure

We may update this AI Disclosure from time to time to reflect changes in our practices, applicable law, or the services we provide. Any updates will be posted on this page with a revised Effective Date. Substantive changes will be highlighted in a prominent notice on our website for a reasonable period after the change takes effect. Continued use of our website or services after changes take effect constitutes acceptance of the updated AI Disclosure.

Effective as of September 11, 2026